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Setting up basic invoicing

How do I set up basic invoicing?

Emma Kelly avatar
Written by Emma Kelly
Updated over a week ago

Overview

If you want to set up invoicing for a customer, the following steps below should show you the basics.


Set the account to use Invoicing:

  1. At the top of DeltaWMS, select the Setup tab

  2. Select Maintain Accounts

  3. Open the account in question

  4. On the left-hand side, select the Invoicing section

  5. In this section, tick the top box next to the Text Invoice

  6. If you want them to only use invoicing for specific parts of Delta, please select which; otherwise, you can leave these as all selected as the default.

  7. Set a VAT Rate (if applicable)

  8. Select Invoice Style reports; they will be in the two mandatory sections at the bottom of that screen.

  9. Note, you will not be able to save this yet.

  10. Back on the left-hand menu, press the + button next to Invoicing and then select the Miscellaneous section

  11. You will need to set a Rental Rule

  12. Weekly – Will change for what you have left at the end of that week

  13. Highpoint – Will change for what you have left at the end of that week and all other stock that has come in that week, even if this stock has now gone.

  14. Once selected, press OK to save.


Setting up Charge Group Maintenance:

  1. At the top of DeltaWMS, select the 3PL tab

  2. Select Charge Group Maintenance

  3. Give this a title in the Charge Group Code field, which will make it easy to reference for that customer

  4. Click in the Description field. This will say Do you want to create a new one, Say Yes.

  5. Enter a Description.

  6. Select an Account.

  7. Set the change from and change to dates if they need to be amended.

  8. On the left-hand menu, you have three sections: Rental, RHD/Receipt or Picking

  9. Select which one you need to add changes to

  10. Press the + button on the right to add a new line

  11. Enter in a Code, Description, VAT (if applicable), Price

  12. Charge By’ can be Pallets, Cases, Items or partial quantity

  13. Of the pallets is selected a pallet type will need to be selected as well

  14. Press the Update button

Repeat if you have any more rates points 8 - 14 to add for this customer.

Press OK to Save

You can then run the invoices. Please refer to the knowledge base article Delta: DeltaWMS – running invoicing for details on this.

If you have any issues, please raise a new case online and reference the title of this article.

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